If you haven’t heard, document scanning and digitizing may be a crucial step during a business’ advancement into the fashionable age. Having your medical records scanned can lower production time, increase communication and collaboration in team, increase accessibility, release office space, and most significantly prevent money! However, these are just a couple of are prescribing the bonuses that document scanning offers to any business. There are several benefits exclusive to the patients that are offered through medical records scanning and transcribing.
1. Access and Storage
Storing patient charts may be a cumbersome process, from finding the space to store them, to sorting between active and inactive patients, handling misfiled records, and, of course, having to physically find them and pull them out to be used. Once these medical records are scanned, transcribed and uploaded into an EMR (Electronic Medical Records) system; you’ll be ready to access them quickly, always find them chronologically, and not need to find a space to store them.
With more patients to ascertain and ever-growing demands; those within the medical field can’t risk falling behind on their duties. If a patient sees a doctor and later wants the solution to a selected question or wants to ascertain their medical records directly, it is often quite the effort. Someone will need to stop what they’re doing, go right down to records, find the patient’s records, copy them, then deliver them to the patient. Whereas if that they had an EMR system, the files would be ready to be located with an easy search and emailed to the patient in minutes. This keeps the medical professionals liberal to do their more important work and keeps the patients happy, a win-win.
2. Cost Savings Over Time
The implementation of an EMR system is an investment but with Revive health it is very easy for you to get your medical records digitized and access them on a secure cloud-based software from anywhere in the world. together with your EMR, you’ll require less personnel to manage your records, less space to store them (meaning you’ll rent a smaller office), and fewer security to guard them.
Paper documents, especially medical records, have very personal information on them that’s an excellent legal risk and wishes to be protected thus Revive Health believes in high level of confidentiality and assigns every member a unique MRN.. Speaking of security…
Electronic documents and therefore the systems they’re stored on leave greater efficiency and productivity within an office. A 2015 study from Software Advice found that:
Traditional offices spend a further six hours per week checking out documents.
Worker’s in traditional offices spend eight hours every week creating reports for paper documents. A task that digital offices can make significantly easier with document management solutions.
Since there’s usually just one copy of paper documents, the loss of a document is an irreversible disaster. On the opposite hand, electronic documents are sorted with premade automations so human error is significantly less likely to occur, they will be protected onto multiple systems, and that they are often encrypted. With multiple copies saved and protected, you’ll rest assured that even during natural disasters or surprise power outages, your files will remain safe.
With cloud hosting, the files are encrypted and stored on offsite servers; they’re only accessible with a singular login which will decrypt them. This security helps exclude unauthorized individuals and may track exactly who has logged on with their unique ID and what they did. To preserve the integrity of documents, you’ll also lock them and stop future edits or duplication. It’s quite simply the simplest security your records could have. When trying to find a vendor, confirm that the document scanning company you select complies with HIPAA best practices and regulations.
4. Accuracy and Readability
We’ve all heard the jokes about how terrible doctors’ handwriting are often, from mistaking a couple of letters, to being unable to decipher an entire scribble. This confusion isn’t just found on the patient end when trying to urge a prescription filled, but also for all other medical professionals who got to review those records later. If a physician or staffer can’t decipher the writing they’re reading (properly), it’ll a minimum of put a hamper on their process while they find someone who can read it or the first physician who wrote it. However, at the most there might be medical mistakes made and improper care given to a patient. With patients suing practitioners quite ever, it’s best to offer yourself every advantage against a malpractice case as possible. Electronic medical records that are typed in perfectly legible font assure a simple and accurate read for anyone trying to know the knowledge.
With all of those factors coming together, there’s reason to get your medical records digitized. It adds to your HIPAA compliance best practices, reduces costs, increases security, improves accuracy, and, most importantly; makes your life and your doctors lives easier.
The results are in and we as your family doctors are prescribing one heavy dose of medical records digitization (take with food).